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Administrative Assistant

Type:
Full Time
Location(s):
  • Hackensack, NJ 07601, United States
  • 5 Becker Farm Road, Roseland, NJ 07068, United States
Date Posted:
Salary:
Base Pay Range: $26.88/hr - $33.51/hr
Job Posting End Date:
2025-09-13-07:00
Job ID:
R250800406
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The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Key Responsibilities and Duties
  • Maintains office inventory, facilitates supply orders and completes other general office duties.
  • Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
  • Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
  • Handles various office tasks related to communication and organization.
  • Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.
Educational Requirements
  • High School Preferred
Work Experience
  • No Experience Required
Physical Requirements
  • Physical Requirements: Sedentary Work

Career Level
2IC

TIAA seeks an Administrative Assistant professional to join our team in our New Jersey office supporting professionals within the business area of Wealth Management operational day-to-day duties. All tasks, responsibilities and assignments must be completed with the highest level of quality following regulatory procedures (FINRA).

Although limited experience is required, candidates will be working closely with both internal and external clients, so teamwork is a must. The ideal candidate possesses a curiosity to learn the business and be comfortable providing administration support to internal partners.

Preferred experience

  • 2+ years of administrative support experience strongly preferred
  • Experience in booking travel
  • Able to multi-task and produce in a fast paced, team oriented environment
  • Excellent interpersonal, written and verbal skills
  • Ability to effectively interact and respond to employee, leaders, and clients with the highest degree of discretion and tact
  • Excellent technology application skills (Microsoft PowerPoint, Word, Excel, Outlook)
  • Detail oriented
  • Strong ownership mentality

Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today we’re a market-leading retirement company fueled by world-class asset management. But we’re not just another legacy financial services firm. We’re fighting harder than ever before for our clients and the many Americans who need us.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being.

To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

See our full Equal Employment Opportunity & Non-Discrimination statement below. You can read more about your rights and view government notices here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application, please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace. Please see our Drug-Free and Smoke-Free Policy to learn more.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.

For Applicants of TIAA Global Capabilities, click here.

For Applicants of Nuveen residing in Europe and APAC, please click here.

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Read more about your rights and view government notices here.

Apply Now